How to get email notifications with the form response when a user submits the form?

"the links contained within the email block everyone but the form owner"- Google Docs Editors Community

When your team shares a Google Form's responses, everyone needs to read each one as it comes in. Google Forms can send you a notification, but it only holds a link, and that link opens only for the form owner, so forwarding the email doesn't help. With Formfacade, you send the notification to as many people as you like with the whole response in the email, so anyone can read it without opening the form. Your team can also move each response to a status on the Kanban board, so everyone sees what's done.

Let's start. Create your form and follow the steps below.

Send the notification to your team

  • On the page that opens, name your form, click Create form and click Proceed.
  • When it asks "Do you want to setup email notification for this form?", click No.
The Email notification dialog asking Do you want to setup email notification for this form?, with No marked
  • Click Responses.
The tabs Edit, Preview, Share and Responses, with Responses marked
  • Click Kanban board, click the three dots ⋮ on Submitted and click Notify collaborators.
The Kanban board with the menu of the Submitted column open and Notify collaborators marked
  • Enter your collaborators' email addresses, or a group address, separated by commas, and click Next.
The Email collaborators box with facilities@example.com typed in and the address box and Next marked
  • Type a subject, or put answers from the form in it as below, and click Next.
The What should be in the email subject? step with Maintenance request, the response number and the room in the subject, and the subject and Next marked
  • The message starts with all the answers. Change it if you want.
The message step with A new request came in and the response formula that includes all the answers marked
  • To put one answer in the message, click the @ option and pick the question. It shows as a code such as ${entry1280768093}, and each email shows the answer in its place. Leave a space before it. Click Next.
The message step with the @ list open and @, the Room field and Next marked
  • Click "Click here", fill in the form and submit it. If the email arrives, click YES. If not, click NO.
The Test email notification step with the Click here line, YES and NO marked
When the test works, it says You are all set!, and collaborators get an email for each new response.
The Email collaborators box saying You are all set! Collaborators should receive email notification when they submit this form
If the test email doesn't arrive, click NO and it tries to repair the email trigger. Submit another test response to check. If it still doesn't work, click Get support.
The Email collaborators box saying Repaired email notification, with Click here and Get support
Each collaborator gets an email with all the answers as soon as someone submits the form.
A Gmail message from Maintenance request with a table of Ravi Shah's answers: room 204, leaking tap in the bathroom, today, and an Edit response button

Summary

If your team needs to read each response as it comes in, Google's notification falls short because its link only opens for the form owner. With Formfacade, all the answers are included in the email, so anyone you send it to can read the response. Create your form and complete the steps above. If you have any questions, write to support.

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