How to pre-fill answers in the form?

If you already know some answers, such as a customer's name or email address, a blank form makes people type them again, and typing mistakes creep in. Google Forms makes a prefilled link from its ⋮ menu, but one link at a time, and it opens on Google's page. With Formfacade, you create prefill links from the Share tab, and the form opens with your answers already filled in, under your branding. For a list of people, you can send bulk emails with a prefilled link for each one.

Create your form, or open one you have in Formfacade, and follow the steps below.

How to create a prefill link?

  • On the page that opens, name your form, click Embed form and click Proceed. You land on the Share tab. For a form you already have in Formfacade, open it and click on "Share" tab.
The tabs Edit, Preview, Share and Responses, with Share marked
  • Click Create prefill links under More options
The More options panel on the Share page, with Create prefill links marked
  • Click + Create new prefill
The Prefill links page saying No prefilled links yet, with + Create new prefill marked
  • Enter the unique name for the link
  • Enter answers for the questions to be pre-filled
  • Click Create prefill link
The Create prefill link dialog with renewal-0417 under Link name, and Maria Lopez, maria@example.com and C-20417 filled in on the Policy renewal form, with Link name and Create prefill link marked
  • Click Copy link to copy the pre-fill url
The Prefill links page with the new link listed, with Copy link marked
When someone clicks on the link, the form opens with your answers already filled in.
Instead of manually generating the pre-fill url for all users, you can send bulk emails with a prefilled link for each of them.

Summary

If you already know some of the answers, a blank form makes people type them again. With Formfacade, you click on Share tab, click Create prefill links, enter the answers and copy the link and you can send bulk emails if you need a link for each user. Create your form and complete the steps above.

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