How to share google forms responses?

"I want to share the results of my school survey with my governors"- Google Docs Editors Community

Your team needs to see the responses whenever they want, not a copy you send now and then. In Google Forms, the way to give someone the Responses tab is to add them to the form itself, as an editor, who can also change your questions and delete responses. If your form is on your website with Formfacade, you open the form in Google Forms from Formfacade's Responses tab and share it there. To let people read without editing, add them as Viewers in Formfacade or share a linked Google Sheet as view-only.

Open your form in Formfacade and follow the steps below. If you don't have one yet, create your form first.

How to share the responses?

  • Open your form in Formfacade and click on "Responses" tab
The tabs Edit, Preview, Share and Responses, with Responses marked
  • If you see Submit to Google Forms, click it and click Proceed, so that responses reach Google Forms. The button changes to View in Google Forms
  • Click View in Google Forms. Your form's responses open in Google Forms
The Responses tab open at Google Forms with 3 responses, with Google Forms and the View in Google Forms button marked
  • Click Share icon
  • Enter the email address
  • Set the role to Editor
  • Click Send
The Share dialog for Milk order form with John W added, the role set to Editor, Notify people, a Message box and Send, with the person, the role and Send marked

⚠️ Important

When you add users as collaborators in Google Forms, they can view the form responses by question or form respondents. The users will also be able to edit questions in google forms and delete responses as well. If you want to provide the option to view responses only, then there are three options.
  • Sync responses to Google Sheets and add them as collaborators in Google Sheets (learn more)
  • Send a copy of form responses as email to the collaborators (learn more)
  • Download form responses and share it with your users (learn more)
You can also add your team as Viewers in Formfacade, who can view the responses & reports. Read How to share your form with collaborators?

Summary

If your team needs to see the responses, they need access to the form. With Formfacade, you click Responses, View in Google Forms and the Share icon, and add them as Editor, though they can then edit questions and delete responses too. Create your form and complete the steps above. If you have any questions, write to support.

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